One of the most important members of project teams is the project coordinator. These professionals work closely with all the project team members to ensure that all the tasks meet planned schedules and budgets through thorough task organization. Owing to their roles, they are expected to be in constant communication with various departments. So, do you think that you are up to this task? We have something for you if you are confident in your ability.
We intend to take an in-depth look at your roles and responsibilities as a project coordinator and the different requirements you must meet. Note that the interviewer will consider details such as your experience and skill level before giving you the job. We will also help you write a good resume for your upcoming job through our well-written examples. We urge you to pay close attention to the different sections and sub-sections.
Job Description
You definitely know that the project coordinator is an important member of the project team by now. Well, this individual ensures the successful implementation of projects by mainly collecting data, information, and resources. They are also mandated with budget maintenance and stakeholder meeting organization. As a project coordinator, you will mostly work with the project manager, who will need your assistance in performing administrative duties for the timely implementation of projects.
Roles and Responsibilities
- Coordinating all project management activities, including the gathering of resources, information, and equipment
- Collaborating with the project manager to ensure that projects meet both duration and budget requirements
- Setting project time frames after breaking it down into small doable tasks.
- Handling and issuing all required paperwork, including terms of agreements and contracts
- Performing quality assurance tests to ensure that the project meets all the relevant standards and requirements
- Monitoring expenditures, plans, and working hours using different tools
- Identifying and refining the project’s scope, objectives, and requirements in liaison with clients
- Reviewing projects as they evolve to ensure that all client needs are met
- Helping out in schedule management to ensure that projects are delivered within the right time limits
- Assisting in project management by assigning tasks to internal teams
- Eliminating blockers by closely working with the project manager
- Closely monitoring the progress of the project and tackling issues as they arise
- Acting as a point of contact between the project team and other stakeholders
- Communicating project status to all participants and stakeholders
- Managing project documentation by creating and maintaining detailed project records, plans, and reports
- Participating in and supervising the project procurement management
- Participating in budget preparation and monitoring the project to ensure that it doesn’t exceed the planned budget
- Analyzing risks and opportunities related to the project
Requirements and Skills
- Extensive knowledge of using Microsoft-related tools, including MS Planner and Ms. Project
- Knowledge of flowcharts preparation and interpretation
- Familiarity with quality assurance control and risk management
- Ability to work well and thrive in team settings
- Excellent reporting skills
- Ability to work well under pressure
- Solid organizational skills
- Excellent time management skills
- Outstanding multitasking skills
- Ability to prepare schedules and action plans
Education and Experience
- Bachelor of Science degree in Business Administration or any related field
- Though not mandatory, a PRINCE2 or PMP certification would be a huge plus
- Hands-on experience using different project management tools such as Trello and Basecamp
- Proven experience in project coordination or a similar role
- Experience in project management, i.e., from the inception to the delivery phase
- Experience working in team settings
Salary
Project coordinators are paid well if reports from reputable sites such as Glassdoor are anything to go by. A mid-level project coordinator earns roughly $89,000 yearly, with a base pay of $50,000 or thereabout. A senior project assistant makes roughly $91,000 a year, while an assistant project coordinator’s salary is estimated to be roughly $81,000, including additional pay.
Project Coordinator CV Example 1
Raul Bryan
Physical address: 7058 Williams Road, San Bernardino, CA 93205
Email address: bryanraul78@gmail.com
Phone number: (789) 985- 7809
Personal Profile
A professional project manager and coordinator with 9+ years of experience working in different project teams. A sigma six green belt with extensive understanding and experience with lean production methodologies ready to steer organizations and project teams to greater heights. A self-motivated team worker with hands-on experience with several project management tools and techniques
Work Experience
03/2019- 05/2022, Project Coordinator, Tech Bros Group of Companies, San Diego, CA
- Coordinated projects of up to $1 million, ensuring that they were delivered in time and on-budget
- Managed to complete ten projects one month before schedule by identifying and working on gaps such as communication
- Maximized productivity for upcoming projects by completing prior projects at least one week earlier and giving project teams time to prepare and strategize
- Motivated teams by ensuring that they were adequately equipped, helping them complete 95% of the projects on time
- Prepared detailed reports and provided constant project updates to the management, ensuring that everyone was at par in regards to project status
- Regularly helped 100+ employees to correctly interpret project plans for a tiny delivery
- Resolved disputes between 5+ stakeholders, including vendors, employees and clients, through my conflict resolution skills
- Facilitated projects that brought in an accumulative sum of $10 million for the company in profits
- Regularly trained and retrained 10+ project teams, decreasing project failure by 70%
- Prepared documentation such as reports and spreadsheets needed for 100+ meetings between cross-functional teams
- Conducted quality assurance tests to ensure that projects met 100% of all the set standards and requirements
02/2016- 01/2019, Project Coordinator, Trello Group of Companies, Bakersfield, CA
- Coordinated management activities, resources, and information for 100+ projects
- Ensured that 95% of projects were delivered in time and on budget by coordinating with project managers and project teams
- Worked closely with project managers to identify and close communication gaps, ensuring that projects were delivered at least five days earlier
- Sourced and delivered all project equipment and resources on time for the successful delivery of 100+ projects
- Coordinated two $2 million + projects, ensuring they were delivered on time and within the allocated budget
- Ensured that at least 99% of the client needs were met as the projects evolved
- Provided consistent communication with clients in regards to the status and progress of their projects, increasing their satisfaction by 30%
- Helped prepare budgets after conducting thorough research and coordinating with 5+ vendors
- Used 10+ tools for plan, expenditure, and working hours’ monitoring
- Regularly created and maintained plans, reports, and documentation, ensuring their availability whenever needed
- Awarded the employee of the year in 2017 for successfully coordinating a $2.5 million project that brought in a profit of $3 million to the company
- Trained and retrained project teams, improving their productivity and success by 40% and successful execution of 100+ projects
- Attended and participated in 20+ project management and coordination seminars, obtaining important project coordination insights and practices that benefited the company
04/2013- 01/2016, Administrative Assistant, Trello Group of Companies, Bakersfield, CA
- Boosted the overall organization of the sales and marketing department by 10% by updating all client files in CRM
- Built and maintained relationships with 50+ special clients through consistent interaction
- Informed clients of the company’s progress and products as well as offered any needed assistance, improving client satisfaction by 40%
- Managed communication across five major departments, ensuring that everyone was aware of important news and memos
- Welcomed an average of 30 clients a day to the organization, directing them to their right destinations
- Managed a $30,000 annual travel and accommodation budget for executive employees, ensuring that there are no inconveniences
- Attended weekly and quarterly meetings and took details minutes for reporting purposes
- Answered and directed at least 60 phone calls daily, ensuring that callers found the right recipients and hit their questions answered
Education
- 05/14- 12/2017, Masters in Business Administration, Harvard School of Business, Massachusetts, USA
- 10/2008- 12/2012, Bachelor of Science in Business Administration, King’s College, Pennsylvania, USA
- 03/2006- 04/2008, Hold Senior High School, California
Skills
- Languages
- English
- French
- Croatian
Technical Skills
- Budget management
- Strategic planning
- Scheduling
- Data Analysis
- Staff management
- Analytical
- Forecasting
- Excellent risk management
- Planning
- Data Analysis
Soft Skills
- Communication
- Interpersonal
- Ability to work in team settings
- Ability to thrive under pressure
- Organization
- Presentation
- Ability to meet deadlines
- Mentorship skills
- Ability to manage expectations
Certifications
09/18, PMI Agile Certified Practitioner (PMI-ACP)
Project Coordinator CV Example 2
Juliet Alex
Physical address:850 N Campfire Avenue, Alhambra CA, 92678
Email address: alexasjulie15@gmail.com
Phone number: (890) 567- 7890
Personal Profile
A certified and professional project expert with 9+ years of experience as a project team member, manager, and coordinator. Avid planner with excellent leadership and coordination skills. Self-motivated and hardworking professional ready to uphold high project execution standards in an engaging organization.
Work Experience
02/2019- 04/2022, Project Coordinator, Belview Companies, Bakersfield, CA
- Handled coordination activities, including resource procurement and budgeting for 100+ projects, ensuring that they were successfully executed
- Equipped teams with all the necessary equipment and tools, ensuring that 90% of the projects were completed on time
- Collaborated with 100+ field personnel to solve issues and project inadequacies
- Worked tirelessly with the project manager to remove barriers to the timely execution of 90+ projects
- Facilitated and coordinated 5+ project teams while offering the needed support to the project managers
- Prepared detailed reports and updates on projects and presented them in 100+ meetings
- Coordinated projects of up to $10M, ensuring that they were completed on time and within the allocated budget
- Researched vendors for procurement purposes and negotiated contracts, saving the company $200,000 in project purchases
- Trained and retrained project teams reducing delays and failures by 80%
01/2016- 02/2019, Administrative Assistant, Belview Companies, Bakersfield, CA
- Managed communication between 4 company departments, including memos and correspondences, to ensure smooth operations
- Attended an average of 3 monthly meetings and took detailed minutes for future reporting purposes
- Identified and implemented a new filing system improving information retrieval by 90%
- Organized and scheduled at least three appointments daily, ensuring that they were well spaced
- Answered and directed 50+ calls daily, ensuring that clients and general callers got the help they needed
- Built and maintained good relationships with ten vendors, reducing purchase procurement delays
- Acted as a point of contact for 30+ internal and external clients, ensuring that they were informed of the organization’s offerings and new changes
- Handled 10+ daily requests and queries from senior managers in liaison with senior administrative assistants
08/13- 01/2016, Junior Administrative Assistant, Bluechip Offices, Ohio, US
- Liaised with senior administrative assistants to manage requests from 5 senior managers
- Organized and scheduled 5+ meetings daily for three senior managers
- Assisted the administrative assistant in preparing regularly scheduled reports and ensured 0 grammatical errors
- Researched new deals and suppliers and informed the senior executive assistant, saving the company $20,000+ in office purchases
- Accurately maintained contact lists, improving contact retrieval efficiency by 40%
- Mentored five incoming junior assistants, helping them get acquainted with office policies and succeed in their roles
Education
- 02/2008- 05/ 2012, Bachelor in Business Management, Kent State University, Ohio, US
- 03/2005- 05/ 2017, High School Diploma, Kent Senior School, Ohio
Skills
- Languages
- French
- English
- Chinese
Technical Skills
- Data Analysis
- Project Management
- Risk management
- Budgeting
- Strategic planning
- Computer literacy
- Data Entry
- Forecasting
- Analytical skills
- Scheduling
Soft Skills
- Verbal and written communication
- Organizational
- Problem-solving
- Ability to work in team settings
- Time management
- Critical thinking
- Stress management
Certifications
- 10/12, Certified Public Accountant (CPA)
- 12/18, Portfolio Management Professional (PfmP)
Project Coordinators Resume  Frequently Asked Questions (FAQs)
1. Which Keywords Should I Have in My Project Coordinator’s Resume?
If you are experiencing problems finding the right keywords to include in your project coordinator resume, we have something for you. Remember that having the right keywords is mandatory in drawing the hiring manager’s attention. Most of these keywords are skills needed in the line of your work. They include management, budgeting, leadership, negotiation, scheduling, interpersonal skills, procurement, risk management, purchase orders, adaptability, attention to details, presentations, domain knowledge, logistics, critical thinking, data analysis, SharePoint, point of contact report generation, vendor management, multitasking, etc.
These keywords can either appear on the skills or work experience section of your resume. Remember to space them well/evenly throughout your resume for the best results.
2. How Should I Showcase My Skills in My Project Coordinator Resume?
There are several ways to showcase your skills. You can include achievements that highlight your skills in your resume or have a skill section as we have done in your resume examples. A well-written skill section will get you past the dreaded applicant tracking system filter and get the hiring manager interested in what you have to offer. However, make sure that it contains the previous FAQs question.
You must have noticed that we added languages in our skill section to make it more detailed and give multilingual speakers something to work with. The main point of breaking down the skill section is to make it easier for the hiring manager to know more about your capabilities, so ensure that it is perfectly done.
3. How Should I Write the Working Experience Section of My Resume?
The work experience section is one of the most important information sections in a resume and should therefore be well-written. It should showcase your achievements and successes in your career, informing the interviewer that you will do a good job given a chance. Remember, the best way to gauge success in project coordination is to check whether certain specific metrics have been achieved; therefore, it is only right that you quantify your achievements when writing your work experience section.
We urge you to use numbers and figures. Avoid vague phrases such as many or several when writing down your achievements, and try to be more specific. For example, if you mentored more than ten employees, you can mention, ‘Mentored 10+ employees, bringing them up to speed with the company’s processes.
4. Which Technical Skills Should I Have in My Resume?
Technical skills are mandatory job-specific expertise that every professional is required to have. They help in task execution and overall job success. Some of the role-specific skills that project coordinators need include excellent data analysis skills, strategic planning, high degrees of computer literacy, outstanding scheduling skills, excellent analytical skills, forecasting skills, ability to manage risks effectively, excellent planning skills, etc.
A project coordinator should also have technical project management skills, including the ability to track performance excellently, Kanban, agile software proficiency, financial modeling, scrum management, and Kanban. Note that the more technical skills you possess, the higher your chances of landing the job. Therefore, invest your time in acquiring such skills.
5. What are the Available Certifications for Project Coordinators?
Project coordinators can get different project management certifications given that apart from their roles, they also work closely with project managers. Some of the available and well-known project management certifications are PMI Agile Certified Practitioner (PMI-ACP) certification which comes in handy for managers using the agile methodology, PMP certification, which is considered the PMI’s best management certification, Portfolio Management Professional (PfMP), I international Project Management Association Certification which has several levels and the PRINCE2 certification which is quite specific as it targets engineers.
However, ensure that you take some time to find the right certification to add to your already existing experience. Make sure that your resume is as attractive and convincing as possible.