Dos and Don’ts Of Canceling A Job Interview

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Written By Editorial Team

Are you facing the dilemma of having to cancel or reschedule a job interview? With so much at stake, it’s important to handle the situation with grace and professionalism to maintain a positive relationship with the employer. 

But where do you start? The process can be overwhelming, especially when you’re not sure what to do or not to do. That’s why we’ve put together this complete guide on the dos and don’ts of canceling or rescheduling a job interview.

Whether you’re facing a personal emergency or need to reschedule, it’s crucial to understand how to handle the situation in the most effective way. This article will explore the dos and don’ts of canceling or rescheduling a job interview. From the importance of providing timely notice to avoiding unprofessional language, we will cover the key points you need to keep in mind to ensure that the process goes smoothly.


Provide Prior Notification

Providing prior notice is crucial when canceling or rescheduling an interview. It allows the employer to have sufficient time to make changes to their schedule and potentially schedule another candidate in the same time slot. If possible, try to give at least 24 hours of notification. Providing adequate notice shows professionalism and respect for the employer’s time and effort in arranging the interview.

By giving as much notice as possible, you can ensure that the procedure goes smoothly and maintain a positive relationship with the employer. In addition, it also helps you to better prepare for the following interview if it is rescheduled.

Be Polite And Apologetic 

When contacting the employer, one should use a professional and courteous tone, expressing regret and apologizing for any inconvenience caused. The tone and manner of communication can impact the employer’s impression of the candidate, so it is important to present oneself in a positive light. 

Also, being polite and apologetic shows that the candidate values the employer’s time and the interview process and is taking the necessary steps to reschedule or cancel respectfully. It helps you make a positive image in front of the recruiter, and your honesty allows you another chance for the job.

Offer An Explanation 

If you have a reasonable reason for canceling or rescheduling, such as personal issues, you should be honest and provide a brief explanation. By offering an answer, the candidate shows that they are transparent and responsible and value the interview process and the opportunity to meet with the employer. It demonstrates that the candidate respects the employer’s time and is mindful of their schedule.

On the other hand, failing to provide an explanation or giving a vague or unclear reason may be seen as unprofessional and may damage your reputation. Offering proof is a simple way to demonstrate professionalism and show that you are taking the interview process seriously.

Handle The Situation With Respect And Professionalism

When canceling or rescheduling an interview, it’s essential to approach the situation with a respectful and professional attitude. Use a polite and professional tone when communicating with the employer, and apologize for any inconvenience caused. Being rude or unprofessional in your language or behavior will only reflect poorly on you and may damage your reputation. 

Additionally, it’s essential to be clear and concise about what you’re doing and why avoiding vague or ambiguous language that could be misinterpreted. By handling the situation in a respectful and professional manner, you are demonstrating your good character and professionalism, which can leave a positive impression on the employer.

Provide A Rescheduling Suggestion

If the candidate needs to change the interview date and time, they should offer a suggestion for a new date and time that works for them. By providing a rescheduling suggestion, the candidate demonstrates that they are organized and ready to move forward and value the opportunity to meet with the employer. It shows that the candidate is proactive and eager to proceed with the interview process. The employer will appreciate the candidate’s effort in finding a mutually convenient time for the interview.

Express Gratitude

Expressing gratitude can play a crucial role in maintaining a positive relationship with the employer, even if you need to cancel or reschedule a job interview. Thanking the employer for their time and understanding can demonstrate that you value their efforts and are appreciative of the opportunity. 

A simple gesture, such as saying, “Thank you for your understanding and for considering me for the position,” can go a long way in maintaining a positive impression. This can be especially important if you hope to be considered for future opportunities with the same employer. Showing gratitude can help build a solid and respectful relationship, which can benefit you in the long run.

Plan Ahead

Planning and being proactive can help mitigate the stress and inconvenience of canceling or rescheduling a job interview. If you know in advance that you may need to cancel or reschedule, reach out to the employer as soon as possible to give them ample notice. It allows them to adjust their schedule and potentially fill the slot with another candidate.


Be Vague Or Unclear 

When canceling or rescheduling an interview, It is essential to avoid using vague or unclear language that may be misinterpreted or makes it difficult for the employer to understand the situation. Using ambiguous language can create confusion and negatively impact the employer’s perception of the candidate. 

By being clear and concise, the candidate demonstrates professionalism and respect for the employer’s time and effort in arranging the interview. It is important to communicate the reason for the change and any relevant details in a straightforward and easy-to-understand manner.

Be Rude Or Unprofessional 

The candidates should maintain a professional and respectful demeanor. Even if the candidate is feeling frustrated or upset, they should avoid using rude or unprofessional language or behavior. Such actions will only have a negative impact on the candidate’s reputation and may damage their relationship with the employer. 

Employers value professionalism and respect, and any unprofessional behavior can hinder the candidate’s chances of being considered for the position. By handling the situation in a courteous and professional manner, the candidate demonstrates their maturity and ability to communicate effectively, even in challenging circumstances.

Cancel Or Reschedule Multiple Times 

Repeated cancellations or rescheduling can be perceived as unprofessional and may make the employer less willing to accommodate future requests. It is essential to have a valid reason for the change and to make every effort to stick to the new date and time. By avoiding repeated cancellations or rescheduling, the candidate demonstrates their reliability and commitment to the interview process. 

The employer will appreciate the candidate’s effort to be present and on time for the interview. It is essential to take the interview process seriously and to prioritize attendance, as it is a vital aspect of the hiring process.

Ignore The Employer’s Response 

If you cancel or reschedule an interview, following up with the employer is crucial. After sending the request, the candidate should check to make sure that the employer has received it and confirm any details about the new date and time. Ignoring the employer’s response or failing to follow up can be perceived as unprofessional and may harm the candidate’s reputation. 

By following up with the employer, the candidate demonstrates professionalism, responsibility, and respect for the employer’s time and effort. It can help maintain a positive relationship with the employer and increase the candidate’s chances of being considered for the position.

Be Unprepared For The New Interview

It is essential to be fully prepared for the new interview date and time. Arriving unprepared for the interview can create a negative impression on the employer, indicating a lack of interest or professionalism. Make sure you have researched the company, prepared answers to common interview questions, and have a clear understanding of the job requirements.

Take The Employer’s Time For Granted

Respect the employer’s time and schedule by only canceling or rescheduling an interview when absolutely necessary. Canceling or rescheduling multiple times or being last minute about it can make the employer view you as unreliable and unprofessional. They may also be less likely to accommodate your request in the future. It is noteworthy to keep in mind that the employer has taken time out of their busy schedule to interview you, and it is disrespectful to take their time for granted.


Canceling or rescheduling a job interview can be a stressful situation, but with the right approach, it doesn’t have to be a wild goose chase. By following the dos and don’ts abstracted in this article, you can handle the situation with professionalism and respect and maintain a positive relationship with the employer. 

By heeding these simple guidelines, you can ensure that the process goes smoothly and that your reputation remains intact. So, take a deep breath and put your best foot forward. With these pinpoints in mind, you’ll be able to handle the case confidently and make the most of your job search.