Registrar Resume Examples [2 Samples & Writing Guide]

Are you a registrar looking for a new job or a chance to advance your career? Do you have some questions regarding resume writing and editing? We have something that you will find worthy if you fall into any of these categories. We are invested in helping you write the best resume and land the job you want.

Our article takes an in-depth look at the registrar position. It covers the roles, responsibilities, and job requirements, i.e., skills, education, experience, and knowledge. At the end are two resume examples and an informative resume section that should help you with your job application. We hope that you will be able to write a resume capable of capturing the hiring manager’s attention at the end of the article. Let’s find out more!

Registrar Job Description

Registrars serve as administrators in hospitals and school settings, managing student/ patient information records, including admissions, results, and financial accounts. These professionals update and maintain any details required for the smooth running of the institution. Other roles include overseeing student admission and graduation for school registrars and overseeing the admission and discharge of patients for hospital registrars.

These professionals need excellent record-keeping, data entry, database administration, and report generation skills to succeed in this role. Having a background in patient/student administration is also a plus. Lastly, every register should strive to extend excellent service to clients.

Registrar Roles and Responsibilities

• Ensuring that patient/ student records are well organized and maintained
• Regularly updating records to reflect any new information
• Overseeing student admission and graduation for university registrars and overseeing the admission and discharge of patients for hospital registrars
• Performing different clerical/ administrative tasks, e.g., printing and filing, for the smooth running of the office
• Participating and offering recommendations in different service initiatives and committees
• Maintaining high levels of confidentiality when handling information and reports
• Training staff members on the proper application of record-keeping software
• Entering, processing, and managing data obtained from different sources
• Keying in detailed data and information into computer systems
• Managing the daily operations of the registrar’s office
• Participating in the development and implementation of policies and procedures touching on admissions, records, schedules, residency, and discharge/ graduation requirements
• Developing and publishing major documentation such as catalogs and schedules
• Attending conferences and workshops for professional development purposes
• Maintaining and upgrading information structures such as online databases, records archives, and information systems
• Monitoring and evaluating the effectiveness of different programs
• Collaborating with other departments to ensure that records are complete and updated
• Collecting and maintaining current contact information of students/ patients, department members, or other members of the community.
• Performing other job-related tasks as requested.

Registrar Required Knowledge and Skills

• Working knowledge of MS Office programs, e.g., Microsoft Office, Excel, Word, Access
• Ability to multitask
• Excellent organization skills
• Ability to thrive under pressure
• Excellent verbal and written communication skills
• Strong computer literacy
• Excellent IT skills
• Good interpersonal skills
• Ability to maintain a professional appearance at all times
• Familiarity with databases
• Ability to generate reports and prepare presentations
• Ability to operate filing systems
• Excellent data management skills
• Spreadsheet management skills
• Excellent customer service skills
• Ability to solve/ manage conflicts
• Excellent scheduling skills
• Multi-line phone system operation skills
• Excellent collaboration skills
• High levels of flexibility
• Attention to details
• Ability to work in team settings
• High levels of dependability
• Ability to interpret policies and procedures
• Strong budget preparation and fiscal management skills
• Knowledge of HIPAA guidelines (for hospital registrars)
• Ability to offer technical advice and information
• Excellent employee development and performance assessment skills
• Knowledge of admission and residency requirements
• Ability to supervise and train junior employees

Registrar Education and Experience

• Proven customer service experience
• Previous experience working as a registrar, office administrator, or in a similar role
• Experience using record management software  
• Experience working under pressure
• Proven experience in database construction and maintenance
• In-depth book-keeping experience

Registrar Salary

According to Glassdoor, registrars make an average of $44,000 annually. However, this value varies from place to place depending on the organization’s compensation rates and experience levels. Some registrars are paid hourly, most earning $20- $30 an hour.

Registrar CV Example 1

Registrar CV Example 2

Registrar Resume Frequently Asked Questions (FAQs)

1. Which Technical Skills Should I Include in My Resume?

Technical skills are specialized knowledge and expertise that define how good an employee is. They are often included in the job posting and form part of the job requirements. To thrive as a registrar, here are some of the technical skills you need: excellent data-entry skills, ability to keep and maintain records, Information Technology skills, Microsoft Office Suite, file management, database update and administration, policy interpretation, multi-line phone systems operation/ management, spreadsheet creation and management, understanding of HIPAA regulations and statistical analysis.

Additional technical skills include computer literacy, excellent data management skills, documentation, scheduling, filing and file management, enrollment, emergency response, report writing, administrative skills, and student/ patient registration. Ensure that you include some of these skills in your work experience section for a stronger resume.

2. Which Soft Skills Should I Include in My Resume?

Every job requires certain character traits and interpersonal skills, often known as soft skills. They dictate how well you relate with others and your overall output. Here are some soft skills that registrars need: excellent customer service, ability to work under pressure, ability to multitask, excellent organization skills, dependability, attention to detail, excellent problem-solving skills, interpersonal skills, verbal and written communication, and excellent supervision skills.

It would be best to also include the following in your resume: the ability to work independently and in team settings, detail orientation, conflict management, time management, active listening, critical thinking, and high levels of patience. Just like with the former skills, include a few soft skills in your work experience section to show the interviewer that you can easily apply them in your work.

3. Which Keywords Should I Include in My Resume?

Your resume should have the right words and phrases to describe the job requirements perfectly. These can be the skills, abilities, values, or expertise the hiring department wants in their employees. Here are some of the best keywords for a registrar resume: accuracy, filing systems, database, documentation, data entry, medical records, compliance, MS Office, Excel, phone management, HIPAA, medical technology, clinic, surgery, innovation, outpatient, medical/ school records, scheduling, administration, and database administration.

Additional keywords from most of the resumes we’ve seen include: clerical, collaboration, customer service, detail orientation, multitasking, statistics, reports, analysis, emergency, IT, policy, interpretation, registrar systems, and data management. For the best results, please ensure that these words and phrases are evenly spread on your resume.

4. Which Certifications Should I Pursue and Include in My Career?

Here are some of the best registrar certifications you can include in your resume:

• Microsoft Office Specialist Certification- As administrators, registrars regularly use Microsoft Office Suite programs in their daily undertakings. You get to choose the programs you wish to choose the program you wish to certify and take an online or in-person exam. You will get a certificate for every program you choose upon passing.

• Fundamental Payroll Certification– This American Payroll Association certification is available to APA members and non-members. It tests the accounting skills needed in financial administration, and exams are available in the fall or spring.   

• Certified Administrative Professional (CAP) Certification- This credential is available to registrars who are part of the organization’s administrative team. You will sit a CAP exam, which is accredited by the National Commission for Certifying Agencies.

Hospital registrars also have specific certifications such as:

• Certified Medical Administrative Assistant- This National Healthcareer certification is offered to professionals who can support the smooth running of clinics or hospitals by performing routine clinical and administrative tasks. It requires two years of experience and must be renewed every two years
• Certified Medical Office Manager- This Practice Management Institute’s certification targets medical record-keeping, risk management, facility management, financial management, personnel management, and time management.

Note that some of these certifications require periodic renewal, which you must observe.

5. How Can I Write a Perfect Registrar Resume?

It’s essential to review the job description before preparing your resume to find out the employer’s needs. The next step is to choose the best format for your resume, which in this case, should be reverse chronological. Remember to include your name, contact details, a professional summary, and certifications too.

Your resume should also be divided into critical sections, i.e., education, experience, and skills, and other minor sections, such as certifications and volunteer experience. After writing your resume, proofread it and correct any typing or grammatical errors.